This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Northeast Historical Archaeology.

General Formatting Considerations

• Language: English unless expressly permitted by the editor.

• Page size: 8.5 x 11 letter

• Margins: Top, bottom, left, and right set at 1.5 inches (3.8 cm), including tables and figures.

• Text: Single space, single column, and left justified.

• Font: 12pt Times New Roman for main text, 10pt Times New Roman for footnotes.

• Spaces: Use one space between all sentences and following a colon or semi-colon.

• Other: do not include a title page, author names, abstract, acknowledgements, page numbers, or headers or footers in the main manuscript. Abstracts and acknowledgements are submitted separately (see next section).

• Copyedit your work and crosscheck all references, tables, and figures in the text.

Main Body Text

• The font must be black and in 12 pt, preferably in Times New Roman or a stylistically comparable font.
• Text should be in a single column and left justified.
• All paragraphs should be indented 0.5 in.
• Double space your text. Do not insert extra space between paragraphs of text with the exception of long quotations, theorems, propositions, special remarks, etc. These should be set off from the surrounding text by additional space above and below.

• Headings in the main text should be separated by space above and below. The hierarchical ordering of headings should follow this format:
  1. Primary Heading: Normal text with capitalization of all major words
  2. Secondary Heading: Reduce font size to 10 pt. but otherwise use normal text with capitalization of all major words.
  3. Tertiary Heading: Reduce font size to 10 pt. and italicize text but otherwise use normal text with capitalization of all major words.

Headings lower than Tertiary level should not be used.

• Do not "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

Figures and Tables

Figures

• Figures should be submitted as separate, high resolution gray scale image files. Image resolution should be 600 dpi and images should be in either TIFF or EPS format. Do not submit images that exceed 1,000 dpi in resolution. The editor will consider the use of color images in cases where the clarity of content or illustration is substantially improved.

• Submission of hard copy figures is at the express permission of the editor.

• All figures should be cited in the text. Example: The Smith house is shown near Smithville on the 1859 map (Fig. 1). Figure references within the text should be written out. Example: Figure 1 shows the Smith house on the 1859 map of the Town of Smithville.

• Do not place figure numbers or captions within the figure. Figure captions should be in a separate list after the References section in your text.

• Figure captions should be full sentences with a reference to the creator or source of the image and the year of creation or publication in parenthesis at the end of the caption. Example: Figure 1. Location of the Smith Site in the Town of Smithville (Ensign, Everts, and Ensign 1876).

• Authors are responsible for obtaining permission to publish any images that they do not hold the copyright to, or are not in the public domain, and any fees resulting from this.

• All maps and plans should have a north arrow and a scale. These should be added to historical maps that lack this information.

• All figures should fit within the 1.5 in. page margins in either portrait or landscape orientation.

Tables

• Tables are typeset material. Graphs, charts, and diagrams that cannot be typeset using columns and tabs are figures.

• Tables should not contain excessive text. You should also avoid using more than 10 columns in a table.

• Tables may be included in the main manuscript but should appear at the end rather than in the body of the article. Tables should be listed in order after the figure caption list (if any). Table titles should be listed flush with the left margin and in the following format:

Table 1. Artifact Counts and Percentages from the Smith Site.

• All tables should be cited in the text. Example: (Tab. 1). Table references within the text should be written out, e.g., Table 1, and not abbreviated.

• Set table columns with tabs.

• Use lowercase superscript letters for table footnotes. A general footnote pertaining to the whole table should be indicated as a note.

Note: Data in this table from Smith 1980

^a:Data in this column within the table from Jones 2000

Citations

Sample Citations

• One author: (Smith 1976) or (Smith 1976: 23) and Smith (1976) or Smith (1976: 23).

• Two authors: (Smith and Jones 1980) or (Smith and Jones 1980: 323) and Smith and Jones (1980) or Smith and Jones (1980: 323).

• Three authors: (Smith et al. 1990) or (Smith et al. 1990: 45) and Smith et al. (1990) or Smith et al. (1990: 45).

• Multiple authors in the same citation: use alphabetical order. Example: (Arnold 2010; Cole 2002; Downs 1982; Hammond 1934; Jones 2013).

• Multiple references by the same author: (Smith 1979, 1981, 1990a, 1990b) or (Smith 1979: 23, 1981: 101, 1990a: 25, 1990b: 63) and Smith (1979, 1981, 1990a, 1990b) or Smith (1979: 23, 1981: 101, 1990a: 25, 1990b: 63).

• Citation of a figure or table: Smith (1980:21,figure 4).

• Agency as author: (National Park Service 1979: 3) or (Smith County Deed Registry 1865:22:345). Note in the deed example that 22 refers to the deed book and 345 to the page.

• Publication with no author: Do not use no author, author unknown, anonymous, etc. Cite either a publisher or, if applicable, an issuing agency.

• Publication in press or without a date of publication: Do not use the abbreviation n.d. or in press. If publication is scheduled for a known date, use this, or use an estimated date of publication for which there is general consensus placed in brackets.

• Electronic personal communication: This covers e-mail communication, Twitter, and other social media. Use the author’s full name, the date of the electronic communication, and an indication that it is electronic communication. Example: (Paul E. Smith 2011, elec. comm.) or Paul E. Smith (2011, elec. comm.). Authors should keep a copy of all electronic communication.

• Electronic Sources: Web sources are cited the same as hard copy sources using an author and date format. Example: (Jones 2013) or Jones (2013). Authors should keep a copy of all web sources.

• Personal Communication: Use the author’s full name, date and pers. comm. Example: (Olivia D. Jones 2014, pers. comm.) or Olivia D. Jones (2014, pers. comm.).

• Newspapers: Use the newspaper name, date of publication, and page. Example: (The Daily Republican 1863: 1).

References

General Conventions

• Use the full names of all authors, including a full first name and middle initial, if the author uses this. Do not use initials unless the author publishes using their initials.

• Do not use n.d. for unpublished works. Provide an estimated date in brackets, such as [1850s] or [1980].

• “Jr.” is separated from the author’s name by a comma, but “II,” “III,” etc. require no comma.

• Multiple titles by one author should be listed in chronological order, oldest to most recent.

• The first letters of principal words are to be capitalized in titles, subtitles, and series notes.

• The publication information format is as follows: Publisher, City of Publication, State (if US) or Province (if Canada) of Publication. Publications outside the US or Canada should also include the country name. Postal abbreviations should be used for states. Examples: NY not N. Y. State and province abbreviations do not have to be included if they are in the name of the publishers. Example: University of Arizona Press, Tucson.

• The publisher and place of publication may be included for journals if it is ambiguous which journal it is or if the journal is unknown to readers. When included, this information is put at the end of the entry after the last period.

• All Roman numerals for the journal volumes should be changed to Arabic numerals.

• For journals use the issue number and not months or seasons, such as “March” or “Spring.”

Sample References

Book

Deetz, James

1977 In Small Things Forgotten: The Archaeology of Early American Life. Anchor Books, New York, NY.

Journal Article

Abler, Thomas S.

1980 Iroquois Cannibalism: Fact not Fiction. Ethnohistory 27(4):309–316.

Article/Chapter in Edited Volume

Garrow, Patrick H.

1978 The Use of Converging Lines of Evidence for Determining Socioeconomic Status. In Consumer Choice in Historical Archaeology, Suzanne Spencer-Wood, editor, pp. 217–231. Plenum Press, New York, NY.

Edited Volume

Spencer-Wood, Suzanne (editor)

1978 Consumer Choice in Historical Archaeology. Plenum Press, New York, NY.

Article/Chapter in Edited Volume that is part of a Multivolume Work

Abler, Thomas S., and Elisabeth Tooker

1978 Seneca. In Handbook of North American Indians, Vol. 15, Northeast, Bruce G. Trigger, editor, pp. 505–517. Smithsonian Institution, Washington, DC..

Monograph in a Series

Alexander, L.T. (Note: author publishes with only initials)

1978 Clay Tobacco Smoking Pipes from the Caleb Pusey House. Archaeological Society of Delaware, Paper 9. Wilmington. (Note: Delaware is in the name of the publishers and is not included in publication information)

Reprint of an Earlier Work

Ernst, Robert

1949 Immigrant Life in New York City, 1825–1863. King’s Crown Press, New York, NY. Reprinted 1994 by Syracuse University Press, Syracuse, NY.

Dissertation (Published)

Shackel, Paul

1987 A Historical Archaeology of Personal Discipline. Doctoral dissertation, Department of Anthropology, State University of New York at Buffalo. University Microfilms International, Ann Arbor, ProQuest/UMI.

Unpublished Thesis, Dissertation or Academic Papers

• Titles of unpublished works are not italicized. Most US universities participate in ProQuest/University Microfilms International and dissertations listed on this service are considered published.

Contract Reports

McCarthy, John P., Evelyn M. Tidlow, George Cress and Stephanie Pinter

1987 Vine Street Expressway, L.R. 67045: Archaeological Data Recovery Investigations in the Block Bounded by Ninth, Tenth, Vine and Winter Streets, Philadelphia, PA. Report to Michael Baker, Jr., Inc. and the Pennsylvania Department of Transportation, from John Milner Associates, Inc., West Chester, PA.

• Contract reports that are published, such as in a series, have italicized titles.

Conference Papers

Wheeler, Kathleen L.

1996 Natal and Neolocal Estates: Contributions of the Female Lineage to the Household, Paper presented at the 29^th Annual Meeting of the Society for Historical Archaeology, Cincinnati, Ohio.

Primary Source Documents

Letters

Downer, Samuel

1850 Letter to Horace Mann, 8 August, Horace Mann Papers, Massachusetts Historical Society, Boston.

Official Documents, Records, Deeds, Inventories, Wills, etc.

Maryland State Archives

1671 Inventory of the Estate of Robert Slye. Testamentary Proceedings, 5:152–190, Maryland State Archives, Maryland Hall of Records, Annapolis.

• Note: If a document is published in a later volume, use the date or date range of the volume and its publishing information.

Newspapers

Binghamton Courier

1844 City to Open New Well. Binghamton Courier 22 August:1. Binghamton, NY.

• Note: if a journalist’s by-line is given, they will be cited as author rather than the newspapers

Binghamton Daily Sun

1892 Andral S. Kilmer: Advertisement. Binghamton Daily Sun 15 July: 5. Binghamton, NY

Internet Documents

Archaeology in Annapolis (Note: Institution sponsoring website or author of text referenced)

2011 Seeking Liberty, On-line Projects, Archaeology in Annapolis, University of Maryland, College Park, Historic Annapolis Foundation <http://www.aia.umd.edu/projects.html>. Accessed 23 May 2017.

• Note: For unpublished or published works accessed online, or online journals, the standard hardcopy reference format is used with the website URL and date accessed following the last period.

Numbers, Measurements and Dates

• Measurements may be in metric or English units. Abbreviations for metric terms are not followed by a period while English terms are. Examples: 5 cm, 25 mm, 5 ft. 7 in., 2 yd., 1 ac., 3 mi.
• Numbers from one through nine should be spelled out in the text. Numbers 10 and higher should be written as Arabic numerals. Spell out any number that begins a sentence.
• Equations should be set off from text on their own line with one space above and below.
• Mathematical variables are italicized.
• Use arabic numerals to indicate centuries without superscript, as in 19th century but spell out the centuries for titles or to begin a sentence.
• Do not use apostrophes in decades. Example: 1850s not 1850’s.
• Hyphenation is used when the date is part of a compound adjective (e.g., 19th-century ceramics, early-20th-century ceramics) or with the prefix mid as in mid-19th century and mid-1930s.
• The terms terminus post quem and terminus ante quem are italicized.
• For reporting radiocarbon dates, please see the Society for Historical Archaeology’s style guide at: https://sha.org/publication-links/publication-style-guide-submission-guidelines/#V-i.
• Tree-ring dates should be given in calendar years.

Sources for Authors

2017 The Chicago Manual of Style Online, University of Chicago Press, http://www.chicagomanualofstyle.org/home.html.

2016 Merriam Webster Dictionary, Merriam Webster, https://www.merriam-webster.com/.